SJA PSO Meeting Minutes for Monday, November 15, 2010

Meeting called to order at 7:06 pm in the Parish Center

Executive board members present: Jan Boone, Kathy Weber, Amy DiSanto, Pam Testin

Associate board members present: Charmaine Thompson, Julie O’Connor, Mindy Etheridge, Kim Clements, Meredith Burke, Christie Benish, Maria Burn

Faculty present: Sister Carolyn

Mindy Etheridge approved the meetings; Amy DiSanto seconds the motion.

Reports:

Sr. Carolyn:

9/27 school was visited by the new superintendent of the Joliet Diocese

10/4: Mike Crowell, Ken Bray, Jane Connell and Henry Wind attended a multi hazard workshop

10/8 Teacher Institute at St. Charles Borromeo;

10/22 Meet and Greet night with business in the area—very successful

10/29: Cantigny staff members volunteered in our school

10/31 Priesthood Sunday- Novena was said for priest each day during Morning Prayer; Thank you notes were written to each of the priest

11/12 Sr. Carolyn and Lou Collins attended the NCEA conference in San Francisco

11/12 Auction call for cash was for science lab materials

Suggestion was made by Jan Boone that babysitters be available for conferences next year.

Mindy Etheridge:  Gift Wrap

160 families participated in the Innisbrook program.  Sales totaled $30,003 for a profit of $15,000. This was an increase from last year.

New people are needed to head the committee

2^nd grade won the ice cream treat

Jan Boone: President’s Report

Parent conference dinners for teachers have been ordered-Vinni for Monday and Jimmy Johns for Tuesday.  Hospitality moms are making dessert.

Auction next year is Friday, November 4^th.  Theme is “Postcards from Paris”

Kathy Weber: Vice President’s Report

Culvers’ fund raising is going well.  The first three made over $200 each.

SJA had 27 winners for the Character Count contest with the Village of Lisle.

Amy DiSanto: Treasurer’s report

Just received Auction information

Asked that Teacher’s Christmas Fund letter be sent out

Meredith Burke: Hands on Science

Six of the grades have completed two out of the four experiments

Some revisions have been made

Master scheduling for the experiments

Information is on the Blog with links that tells the experiments and the volunteers who are working

Charmaine Thompson and Julie O’Connor-SCRIP

The minimum needed for a tuition reimbursement has been lowered to $1000.

Percentage has been increased to 50%-50%.

An office will be set up in the Junior High Office area for Scrip

Afternoon quick picks are very successful- New people are buying

People will be able to order from home-similar to the Hot Lunch Ordering

Christie Benish and Maria Burns: Kris Kringle

Sections have been bought and working on organizing and pricing items

Working on a booklet with a timeline of what is done each month for the next chairs

Event will be help on Monday, December 13^th

Maria Burns may be willing to run the event next year

Julie O’Connor: Box Tops/Campbell Labels

The contest is going well 77 students turned in $200 worth

Contest will end December 2^nd

First grade teachers placed their order for Campbell Soup label points

Kim Clements: Bingo

One hundred people came

About $600 was raised; $90 was raised in concessions

Next Bingo is Saturday, November 20^th at 6:30. There will be a separate room for the children to play Bingo and win prizes.  A complaint was made regarding the children at the last Bingo, so changes were made.

Jeannie Ossey: Transportation

An email went out reminding parents of the proper drop off procedures in the south lot.

Jeannie will be working pick up in the South lot for early dismissal on November 22^nd and 23^rd.

Executive Board

President                                  Jan Boone

Vice President                          Kathy Weber

Secretary                                  Pam Testin

Treasurer                                  Amy DiSanto

Associate Board

Arts Alive                                 Eva Ricci

Transportation                          Jeannine Ossey

Family Concerns                       Jacqueline Lytle

Hands On Science                    Meredith Burke

Kathy Finan

Hospitality                                Sandy Szymborski

Jr. High Coordinators               Sue Stahelin

Mentoring                                 Julie Godar

Newsletter                                Amanda Grummer

School Apparel   & Spirit wear                     Wendy Malloy

School Supplies                        Molly McKenzie

Rec Parents                              Maureen Walsh

Scrip                                        Charmaine Thompson

Sue Wallace

PSO Committees – School Programs

8^th Grade Pizza Party                Belinda Gustas

School Directory                      Kim McCarter

Email Directory             Kim McCarter

Year End Teacher Luncheon     Carol Flynn

Uniform Resale             Patricia Austgen

Kris Kringle                              Christie Benish

PSO Committees – Fundraisers

Gift Wrap                                 Mindy Etheridge

Michelle Getz

Dinner/Dance Auction   Jen Rego

Hot Lunch                                Lisa Rose

Milk                                         Stephanie Brinegar

SJO PSO BOARD MEETING MINUTES
November 16, 2009
7:05 PM    Meeting called to order.
Executive Board Members Present:    Kathy Gausselin, Amy DiSanto, Sue Littell Associate Board Members Present:     Mindy Etheridge, Charmaine Thompson,                                                                                                                     Michelle Getz
Faculty Present:    Sister Carolyn
OPENING PRAYER AND WELCOME
PRINCIPAL’S REPORT – Sister Carolyn
-    On September 22, Mr. Wind, Mrs. Connell, Mrs. Barrenbrugge and Mrs. Gusthurst attended an all day tech conference.  All other teachers attended a conferencce on the nurtured heart approach.
-    On October 7, the children had a fire drill
-    On October 8, the 8th grade class visited the Art Institute
-    On October 9, all teachers attended a diocesan cateshismal conference
-    On October 14, the Jr. High science teacher attened a diacesan meeting.
-    On October 29, the 1st graders participated in the All Saints Day Program.
-    On October 30, donuts for dad
-    The school children are attending reconcillation during the school day.
-    The School Board and Kathy Gausselin attended Partners in Education.
-    Sister attended the 13th annual principal forum.  It is a national conference.  The conference emphasized technology, self respect and self esteem of chilren.
-    Sister will be conducting a survey on the homework level of the children.
-    Jr. High is now using Ed Line.  The Ed Line program may be enlarged to include elementary.
-    Battle of the Books update:  The Red Team took 1st place by a large margin.  The White Team was 1 point short of 3rd place.
-    This year’s Christmas program is scheduled for December 18.
EXECUTIVE BOARD REPORTS
PRESIDENT – Kathy Gausselin
-    The 8th grade pizza party went well.
-    The gift wrap fundraiser went well.  Mindy Etheridge and Michelle Getz did a great job.  Orders will continue throughout the year.
-    The dinner dance auction is set for Nov.20
VICE PRESIDENT – Littell for Briggs
-    The Lisle in Touch commission donated pencils to the students for Red Ribbon Week.  The teachers distributed the pencils on Tuesday of that week.
SECRETARY -  Sue Littell
-    Congratulations to Mrs. Nettleton on receiving the Lisle Character counts award.
TREASURER – Amy DiSanto
-    Please see treasurers report attached hereto and incorporated herein.
ASSOCIATE BOARD COMMITTEE REPORTS
ARTS ALIVE -  – no report.
CAR TRANSPORTATION – Littell for Wylly
-    This is Lori Wylly’s last year in this position.  A new chairperson should be found.
HANDS ON SCIENCE – Littell for Burke
-    Meredith did not receive notice of this meeting.
-    HOS is missing 10 power chords for microscopes.
FAMILY CONCERNS – no report.
HOSPITALITY – no report.
JH COORDINATORS – no report.
MENTORING – no report.
NEWSLETTER – Littell for Forassiepi
-    The first PSO Press will be ready sometime in December.
PERFORMING ARTS – no report.
APPAREL/SPIRITWEAR – no report.
SCHOOL SUPPLIES no report.
REC PARENTS – no report.
SCRIP – Charmaine Thompson
-    Friday quick pick days going well.
-    Thompson and Wallace are brainstorming ways to increase Scrip sales.
-    Volunteer Julie O’Connor has been a wonderful asset to the program.
SCHOOL PROGRAMS
DIRECTORY  – no report.
PIZZA PARTY – no report.
TEACHER YEAR-END LUNCHEON – no report.
UNIFORM RESALE – Littell for Austgen
-    All is going well.  January is the next sale date.
-    The auction out of uniform sale is limited to 40-60% of students.
-    Discussion was had regarding suggestion of an additional re sale in March or April to accommodate summer uniform (shorts, JH polo shirts, etc.).
KRIS KRINGLE –
-    Set for December 14.
BAND LIASON  – no report.
NOMINATING COMMITTEE – no report.
FUNDRAISING
GIFT WRAP – Mindy Etheridge
-    Decrease in sales this year was anticipted due to ecomony
-    Profit was down about $4500.
-    This year no family sold $1,000 or more.
-    This year’s profit was $14,000.
-    Additional ideas are to include a cookie dough sale, candy bar sale, magazine order insert.
-    Michelle Getz will be chair next year with Mindy Etheridge as assistant.
-    Special thanks to the following JH volunteers
-    1A, 1B and 2A earned the donut treat.
-    Mr. and Mrs. Camba won the tickets to the dinner dance.
DINNER AUCTION – no report.
UNFINISHED BUSINESS – none.
NEW BUSINESS
VISITOR COMMENTS
-    All volunteers must attend Protecting God’s Children regardless of whether or not the volunteer will work with student’s one on one.
8:20 – Meeting adjourned.

SJA PSO Financial Update
November 16, 2009

Orientation
There remains issues with non-paying families; at least three notices were sent to each who still owe for various aspects of registration costs.
One family owes $60 for REC fees- for just this year.  Another family has chosen to not pay REC fees for at least the past three years (it is unknown prior to my position)- that family’s fee totals over $60.  Still yet, one family simply has a balance due of $107.61 for overall registration fees.
It is not fair to all of the other paying families to allow these to be [continually, in some cases] overlooked, nor is it fair to deduct from the PSO’s general account these amounts.  Should the amount owed be deducted from the ADOPT or Good Neighbor funds collected?

Auction 2009
Current coss of the Auction are at $6,975.  Some are still shopping without the tax exempt form.  Dinner reservations almost total $20,000 but Raffle Ticket sales are extremely low, not even $8,000.
Maybe Raffle (and Dinner) Tickets can be sold at games or after Church next year?

Innisbrook Sale
The total deposited is $23,082 + $390 worth of checks made payable to Innisbrook, which will be deducted from their  invoice.  Sales total $23,472; invoice was $11,973.

8th Pizza Party
The amount of $9,871.70 was deposited.

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